Victorian Quilters is an incorporated body which holds elections at an Annual General Meeting each August. At the Annual General meeting on 13 August 2016, Victorian Quilters Inc. adopted the Model Rules as contained in Schedule 4 of the Associations Incorporations Reform Regulations 2012 as the rules under which we operate. A copy of the current Victorian Quilters Inc. Rules can be downloaded and printed here…NEW VQ Constitution – May 2016
The committee comprises four Executive Members, President, Vice President, Secretary and Treasurer, and the number of ordinary committee members is determined at the annual general meeting each year.
Since 2017, and at subsequent Annual General Meetings, the membership has determined that there would be 12 ordinary committee members, however, the number of nominations for committee has been less than this number.
Currently there are 7seven ordinary committee members and a number of portfolios are looked after by members as a sub committee position. This arrangement seems to be working well at present. No organisation can function without an energetic and dedicated governing body that is ably supported by committed members.
At the AGM held on 20 March 2021, a new committee was appointed. Congratulations and welcome to the new committee members and thank you to the members who are continuing to offer their time and energy to help steer Victorian Quilters Inc. into the future.
Victorian Quilters Inc is also very grateful to the members who retired from the committee this last year. Thank you for your service.
STRUCTURE OF THE VICTORIAN QUILTERS INC (VQ) MANAGEMENT COMMITTEE
The Management committee currently comprises of an Executive Committee (President, Vice President, Secretary, Treasurer) and supported by seven (12) General Committee Members. At present there are two ordinary committee positions vacant.
Chairs all committee and social meetings. Represents VQ at functions where VQ is involved. The President is automatically included in all sub-committee structures and is a leading delegate for the Quilt Australia national forum.
Assists the President as required. Represents VQ when the President is unable to attend.
NB: This position is usually seen as either preparing for the President’s position or as the step back support role for the new President.
Attends to all correspondence directed to the registered post office box and forwards such correspondence to the relevant Program Coordinator. If a Minute Secretary is not nominated from within the General Committee positions, the Secretary is responsible for recording the minutes of all committee meetings and general meetings, and may be requested to provide administrative assistance to sub-committees when needed. Ensures that all historical documents are directed in a timely manner to the Archivist.
Manages all finances of VQ, keeping accurate records and attends to the audit functions as stipulated by Australian Accounting Standards for the AGM process. Assists the coordinators of all VQ programs with budget management.
|COMMITTEE MEMBERS||POSITION||GENERIC EMAIL|
Very Snuggly Quilts Editor
Member Group liason
|Linda Steele/Julie Adamson||Exhibitionsfirstname.lastname@example.org|
|Janet O’Dell||Quilt Study Groupemail@example.com|
|Sugy Kim / Julie Adamson||Appraisalfirstname.lastname@example.org|
|Linda Steele/Sue de Vanny||One Step Furtheremail@example.com|
|Elaine Hicks||Very Snuggly Quilt Hospital Liasonfirstname.lastname@example.org|
|Denise Reynolds||Quilt Stand Hireemail@example.com|
|Chris Serong||Quilt Angel Coordinatorfirstname.lastname@example.org|
|Mary Hitchens/Margaret Parkinson||Judging Accreditationemail@example.com|
|Cheryl Billing-Smith||Teacher Accreditationfirstname.lastname@example.org|
|Frances Toscano||Honour Rollemail@example.com|
|Val Jackson||Quilt Australia Secretaryfirstname.lastname@example.org|
|Wendy Blyth||Andersons Mill Heritage Weekendemail@example.com|
ROLES UNDERTAKEN BY GENERAL COMMITTEE MEMBERS
Manages all aspects relating to VQ Membership.
Actively seeks out potential sponsorship opportunities and maintains a professional relationship with existing sponsors. This position may source assistants with prior approval of the management Committee.
VQ Magazine Editor:
Receives all submissions for articles of interest for the Vic Quilter magazine. Liaises with all Member Groups and VQ Secretary for compiling the Diary Dates entries. Liaises with the graphic artist at the printer to ensure that the magazine is published in a timely manner.
Updates VQ website on a regular basis. Liaises with the VQ Editor, Secretary, Sponsorship Coordinator and the President for advertising.
Manages all aspects for the planning of all gatherings with hostess Member Groups and liaises with Group Representatives for exchange of information.
AQC & Exhibition Convenor:
Manages all aspects of Quilt Showcase and assists with planning other exhibitions.
Member Group Insurance:
Liaises with the insurance brokers to keep policies up to date.
Contact person for all enquiries from Member Groups.
Other Committee / Sub-committee portfolios
Teacher Accreditation, Judging Accreditation, Appraisal, One Step Further, Very Snuggly Quilts Hospital Coordinator, Very Snuggly Quilts Quilt making Coordinator, Travelling Suitcase, Quilt Stand Hire, Australia’s Biggest Quilting Bee, & Archival portfolios. Leaders for these programs and services are sought as the need arises, while an elected committee person will be appointed to liaise with these coordinators.
Further information regarding the roles of the members of the committee are included in the Rules of Victorian Quilters Inc or maybe you would prefer to speak to a current committee member.